NEURODIVERSE PATHFINDERS SUMMER CAMP
Co-Create Harmony, LLC
PRIVACY POLICY
Effective Date: April 2026
Co-Create Harmony, LLC (“we,” “our,” or “us”) operates the Neurodiverse Pathfinders Summer Camp and its associated website at neurodiversepathfinders.com (the “Site”). We are committed to protecting the privacy and safety of the children and families we serve. This Privacy Policy explains how we collect, use, and safeguard your personal information.
By using our Site or registering for our camp, you agree to the terms of this Privacy Policy. Please read it carefully.
1. Information We Collect
Information You Provide to Us
When you register for camp or contact us, we may collect:
• Parent or guardian name, address, phone number, and email address
• Child’s name, date of birth, grade level, and school
• Emergency contact information
• Medical information, allergies, and health needs relevant to camp participation
• Neurodiversity-related information you voluntarily share to help us support your child
• Payment information (processed securely through our payment provider)
• Any communications you send to us via email or our contact form
Information We Collect Automatically
When you visit our Site, we may automatically collect:
• IP address and browser type
• Pages visited and time spent on the Site
• Referring website addresses
This information is collected using cookies and similar technologies to help us improve the Site experience.
2. How We Use Your Information
We use the information we collect to:
• Process camp registrations and communicate with families
• Ensure the safety and wellbeing of campers
• Provide appropriate support and accommodations for each child
• Send important updates, schedules, and daily highlights to families
• Respond to your questions and inquiries
• Improve our programs, website, and services
• Comply with legal obligations
We will never sell, rent, or trade your personal information to third parties for marketing purposes.
3. Information Sharing
We may share your information only in the following limited circumstances:
• With camp staff and coaches who need access to provide safe and appropriate care for your child
• With service providers who assist us in operating our website or administering the camp (such as payment processors), under strict confidentiality agreements
• With emergency services or medical providers in the event of a health or safety emergency
• When required by law, court order, or governmental authority
We do not share sensitive information about your child’s neurodiversity, health, or behavioral needs with any third party without your explicit consent, except as required by law or in an emergency.
4. Children’s Privacy
We take the privacy of children very seriously. Neurodiverse Pathfinders Summer Camp is designed for children in 2nd through 5th grade (ages approximately 7-11). We collect personal information about children only from their parents or legal guardians.
We do not knowingly collect personal information directly from children under 13 without verifiable parental consent, in accordance with the Children’s Online Privacy Protection Act (COPPA).
If you believe we have inadvertently collected information from a child without proper consent, please contact us immediately at Contact@co-createharmony.us and we will delete it promptly.
5. Photos and Media
During camp, we may take photos or videos of camp activities for use in promotional materials, our website, or social media. We will request separate written consent from parents or guardians before using any images or videos that include your child.
You may opt out of photo/video consent at any time by notifying us in writing. Your child’s participation in camp will not be affected by your decision regarding media consent.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, or alteration. These measures include:
• Secure, password-protected systems for storing camper records
• Limited access to personal information on a need-to-know basis
• Secure processing of payment information through trusted third-party payment providers
While we take every precaution to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
7. Data Retention
We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including providing camp services, maintaining safety records, and complying with legal obligations. Camper health and safety records may be retained for a period of up to seven (7) years after the last camp session attended.
You may request deletion of your personal information at any time by contacting us, subject to our legal retention obligations.
8. Your Rights
As a parent or guardian, you have the right to:
• Access the personal information we hold about you or your child
• Request corrections to inaccurate or incomplete information
• Request deletion of your personal information (subject to legal retention requirements)
• Withdraw consent for optional uses of your information
• Opt out of any marketing communications
To exercise any of these rights, please contact us using the information below.
9. Cookies
Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us understand how visitors use our site. You can control cookies through your browser settings. Please note that disabling cookies may affect some functionality of the Site.
10. Third-Party Links
Our Site may contain links to third-party websites, including our registration form hosted on Google Forms. This Privacy Policy applies only to our Site. We encourage you to review the privacy policies of any third-party sites you visit, as we are not responsible for their privacy practices.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. When we make changes, we will update the effective date at the top of this policy. We encourage you to review this policy periodically. Continued use of the Site or participation in camp after changes are posted constitutes your acceptance of the updated policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Neurodiverse Pathfinders Summer Camp
Co-Create Harmony, LLC
1151 Harbor Bay Parkway, Suite 208D
Alameda, CA 94502
Phone: 510-600-0456
Email: Contact@co-createharmony.us
Website: neurodiversepathfinders.com
We are committed to keeping your family’s information safe and honoring the trust you place in us.